Step: 21 of Export
Procedure of
Export from Exporter side:
1) To open an
account with a Bank.
2) To be
collect ERC (Export Registration Certificate) from CCI & E.
3) To collect
TIN from Bangladesh Revenue Board.
4)
To collect Export L/C / Transferable Export L/C.
5)
To submit the Export L/C / Transferable Export L/C to
the Bank through his letter pad and type Back to Back L/C.
6)
To sign LCAF
7)
To collect Insurance cover Note with money receipt and
Vat paid certificate (only for Foreign B/B L/C)
8)
To Sign IMP & Related charge documents.
Model of Party’s
Letter for submission of Export L/C: MASS Fashion Ltd.
Manager
ABC Bank Ltd.
Gulshan Branch
Dhaka
Subject : Submission
of Export L/C No. …………….…….. dt. ……..………… for US$. ………………….
Dear Sir,
Assalamu Alaikum Wa Rahmatullah.
Enclosed please find here with the original Export L/C No.
……………….. dt. …………. for US$. ……….
for your necessary action and oblige.
Ma-assalam
Yours truly,
Managing Director
Mass Fashion Ltd.
7,Gulshan Avenue,
Dhaka
Enclosed: Export L/C. …………………….. dt. ………………..
Procedure of Export from Banker Side:
Step: 1 : At first Banker open an Account by
receiving related paper as per Banking Rule.
Step: 2 : To receive the Letter / Application of submission Export
L/C, Bankers at first verify the signature (Model of Application of the
Client).
Step: 3 : If the Export L/C is transferable Export L/C, it is must to
verify through the letter of “Confirmation of transfer ………………. Export L/C
…………….. dt …………….. for US$. ………………
(Model of
Confirmation Letter / Bank transfer)
Step: 4 : [ To confirm the Export L/C (for transferable Export
L/C)/Direct received Export L/C]. After receiving Export L/C from the client,
to check the following:
1)
Transferable Export L/C’s Bank’s Authorised signature
verify or not.
2)
Form of Documentary Credit Irrevocable transferable or
not.
3)
Date of issue:
4)
Date and place of Expiry: …………………… in Bangladesh.
5)
Applicant:
6)
Beneficiary:
7)
Currency Amount:
8)
Draft: At sight
9)
Transhipment: allowed / Not allowed.
10)
Last date of Shipment:
11)
Terms of Delivery: FOB Dhaka / FOB Ctg.
Step: 5 : If the terms and condition of Bank
Export L/C is ok to mark – LIEN WITH BANK.
|
Step: 6 : (LIEN MARKED) Export L/C Serial No. write of the file
by red ink Ball point . i.e. To open a seperate Export L/C File.
Step: 7 : Advice the Export L/C to Applicant / Exporter.
Step: 8 : To Entry the Export Performance Registrar:
Column of Export
Performance Registrar.
|
SL.NO.
|
Export L/C No
& date
|
Shipment date
|
Expiry date
|
Description and
Quantity of goods
|
Category
(Quota/not Quota)
|
Amount
In F.C.
|
Initial
|
|
1
|
2
|
3
|
4
|
5
|
6
|
7
|
8
|
|
|
B B L/C
And Date
|
Shipment
Date
|
Expiry
Date
|
Amount in F.C.
(BB Bills)
|
Initial
|
Import Bill No.
& date
|
Amount in F.C.
|
Due date
|
Paid on
|
Initial
|
|
9
|
10
|
11
|
12
|
13
|
14
|
15
|
16
|
17
|
18
|
|
|
Negotiating
date
|
Export Bill No.
(FBP/FBC)
|
Amount in F.C.
|
Amount in Local Tk.
|
Date of realization
|
Realization amount
in F.C.
|
Initial
|
Remarks
|
|
19
|
20
|
21
|
22
|
23
|
24
|
25
|
26
|
Step: 9 : To open required B/B L/C, Local B/B L/C Under/ agt. the
Export L/C (if discretionary power is available to open the above B/B L/C)
To open Back to Back
Foreign L/C, the following documents signed by Exporter:
1)
IMP form
2)
LCA Form (Industrial)
3)
LC Application form (Industrial)
4)
Charge documents:
a)
Promissory Note
b)
Letter Authority
c)
DP. Note Deliver Letter
d)
Balance Confirmation
e)
LIM/Mura – Agreement Import (150 Tk. Stamped)
f)
Purchase schedule
g)
Letter of Guarantee
h)
Letter of Hypothecation
i)
Letter of Continuity
5)
Insurance Cover Note with money receipt & VAT
Certificate.
Step: 10 : If Branch Manager’s discretionery Power
is not available to open the B/B L/C (Foreign), B/B L/C Local, Proposal send to
Head Office ID.
(Model of
proposal to open B/B L/C)
It may open 75%
amount of the Export L/C value.
Step: 11 : To open B/B L/C (Foreign / Local) to
pass the following voucher:
(a) Dr. Customers
Liability on B/B L/C.
Cr. Bankers Liability on B/B L/C.
(To entry the liability
voucher to B/B L/C Liability Register)
(b) Dr. Party Account.
Cr. L/C Opening Commission Foreign.
Cr. Telex Charge / Swift Charges.
Cr. Handling Charge (if required)
Cr. Direct Exp. Account.
Cr. Stationery Charges.
Cr. S/D. on Vat in L/C Commission.
Step: 12 : To receive the original documents of B/B
L/C, to entry the L/C documents (B/B) receiving Registrar and to issue an
intimation letter to the client to retire the documents.
Step:13 : The Exporter receiving the intimation letter, to submit a
prayer to endorse the documents to the Bank.
Step: 14 : To receive the prayer of endorsement the
shipping documents with stamped / sealed .
Step: 15: If the documents is discrepant to inform the Supplier’s Bank
the above discrepant through Tlx/Swift/By Post/By Courier. Beside this to
inform the following above discrepancy to Exporter.
Step: 16 : If the discrepant documents accepted by
the Exporter (our Importer of B/B L/C), the applicant (our Exporter) submit a
prayer for acceptance of the documents.
(Model of
Acceptance Letter)
(Model as follows:)
(As like as the all formalities are for B/B L/C Local)
Step: 17 : To issue a acceptance maturity date to the supplier of the B/B L/C.
To pass the following voucher:
Dr. Banker’s Liability B/B L/C.
Cr. Customer Liability B/B L/C.
Dr. Customers Liability B/B Bills
Cr. Banker Liability B/B Bills.
Dr. Party Account
Cr. Acceptance Commission of B/B L/C (0.50%)
Cr. CICC (0.20%)
Cr. Other Charges (Stationery) -
If any.
Step: 18 : If the all Fabrics, accessories are
received by the Exporter (for RMG). Party request to Bank to issue an Exp. Form
to export the goods. Bankers issue a Exp. Form to the Exporter to give the
serial No. from the Exp. Issuing Register are as follows:
1.
Date of issue.
2.
EXP Serial No.
3.
Name & Address of the Exporter
4.
Commodities
5.
Amount declared
in Exp.
6.
Date of certificate
7.
Initial of the Banker (certificate issuing official)
8.
Date of shipment
9.
Bill No. (FBP/FBC)
10.
Date of Negotiation or sending document abroad for
collection of the Export Proceeds.
11.
Date of submission on of duplicate copy of Exp. Form to
Bangladesh Bank.
12.
Date realisation
13.
Amount realised in F. Currency.
14.
Taka amount paid to the Exporter & rate of exchange
applied.
15.
Date of submission of triplicate copy to Bangladesh
Bank.
16.
Remarks (If any).
Step: 19 : To Export the goods, the Exporter submit
a prayer to negotiate the documents.
(Model of Application / Prayer by Exporter)
(FOR FBC)
Date:
Manager
ABC Bank Ltd.
Dhaka
Sub: Export
documents of US$. agt.
Export L/C No.
Please find enclosed a set of Export documents of Pcs/Set ………….. Polo/Shirt/ against the above L/C for US$. and requested your good
-self to send the documents on collection basis for collection of remittance.
Thanks & regds.
Yours truely,
(Sign. & Seal)
Enclosed: 1) Draft
– 02 copy
2)
Invoice –
3)
P/L –
4)
B/L –
5)
GSP –
6)
Export License
7)
BNF Certificate
8)
Packing Control Certificate
9)
Inspection Certificate (if required)
10)
AZO – Free certificate (if required)
11)
Exp. Form (dully signed by customs Authority)
12)
Certificate of Original
13)
Phyto sanitary /Health certificate etc.
Step: 20 : To issue a FBC No. on the top of the
Application of FBC and all Pages of FBC documents (Minimum Two set documents)
and make a New file of FBC.
The column FBC/FBP
Register:
1.
Date
2.
FBC No.
3.
Under Export L/C
4.
On whose Account (Our Clients)
5.
Particulars
6.
Place drown on
7.
Amount:
a)
Foreign Currency
b)
Rate
c)
B. Taka
8.
Particulars of documents
a.
Date
b.
BL/TR
c.
Invoice No.
d.
Insurance Policy No.
9.
Usasnce of Bills: at sight
10.
Particulars of goods:
11.
Name of steamer Carring goods: (Truck/Vessel name)
12.
Approx. date of arrival to destination
13.
Special Instruction
14.
Date of documents ask by Correspondence.
15.
Remarks/Recovering.
16.
Date of realised.
17.
Initial.
18.
Remarks/Exp No.
To send the FBC documents to Exp.
L/C issuing Bank with Bank’s forwarding
[Model of Bank forwarding]
Voucher
to Passed:
Dr. Foreign Bill for Lodged (FBL)
Cr. Foreign Bill for Collection (FBC)
Step: 21 : On receipt of Credit advice of the
Export Bill form the foreign correspondent Bank, Bank realised the bill on
collection at specified rate and rest amount will be paid to Party (Exporter)
Account after divestment of all liability (if any).
Voucher to be Passed:
Dr. FBC Account [Reversal of contra voucher]
Cr. FBL
Dr. Head Office [Foreign Bank as per Credit
advice/Export proceeds]
Cr. Party’s Account after adjustment of
liability (if any)
Cr. Income Account Commission/Charges
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